Reading time: ~4 minutes
While Microsoft Outlook is among the most popular desktop email clients in use by businesses and individuals, users can encounter data corruption problems from time to time due to various causes. These causes include virus attacks, unmanageable PST files, improper system shutdown, processing too many emails simultaneously, and more. Since the problem of corruption in Outlook is well known, there are a lot of resources online offering tips and recommendations for avoiding Outlook file corruption.
The PST file is a complicated double document design and isn’t intended to be shortcoming lenient. Any break in handling while a document is being made or refreshed may bring about a fractional update, which causes a debasement. The gamble of this builds the bigger a document gets.
Managing Corruption in Microsoft Outlook
A PST file might be corrupted, assuming it is open in Outlook when the application ends strangely. This can occur if either Outlook or Windows crashes, or on the other hand, assuming the machine is shut down without stopping Outlook and Windows typically.
A few associations have PST files put away on a focal record server with clients getting to them over the organization, despite the fact that this design isn’t upheld by Microsoft. For this situation, any break in network availability might bring about a defilement, and concurrent access by more than one client is likewise liable to create issues.
PST files can likewise get corrupted on the off chance that the complete size moves toward the cutoff for this file type.
However, it can be difficult to establish methods that are dependable and do not compromise your security. It is important to be careful and alert to the ever-growing threat of cybercrime and malware that can disrupt your operations and lead to data breaches, identity theft, and loss of money and reputation. Some of the best ways of handling your Microsoft Outlook account:
Backup Files Regularly
One of the most effective steps to avoid data corruption is taking regular backups of your data. If you want to be extra careful, you can keep multiple backs – one on your machine, another on the local server, and the third on the cloud. With broadband connectively becoming faster and cheaper, it makes sense to back the data up to the cloud because you can then retrieve it from anywhere you like. You should schedule regular backups to minimize the chances of losing data all of a sudden.
The most effective way to not lose something is to keep a strong backup. This protects your information consistently, regardless of whether it gets tainted in the application. For that reason we generally prescribe you to get back up your PST documents at a standard span. This assists you with keeping your true serenity and gives you the certainty to work unreservedly without the apprehension about Outlook PST mailbox corruption.
Log Off From the File
It is always advisable that you log off from the file you are working on to avoid complications if you are an entrepreneur working from a variety of locations, including remote ones. If the system crashes due to power fluctuations or outages, and you can no longer access Outlook, you should promptly call your organization’s IT team or third-party service companies. They can solve the problem much more easily with their better knowledge of different techniques and tools. It is important to remember that Outlook corruption can happen suddenly, and you should not be caught flatfooted without on resource on call.
Manage Your List
By reporting your list on a weekly or monthly basis, you can help improve the performance and operational reliability of Microsoft Outlook. A good way of ensuring your company files remain in good condition is to maintain the list properly. It is important to appreciate that if you keep your list updated, you will be able to speed up the process of opening and reporting the transactions. Since an unused list item can create a lag in the device, you should inactivate it.
Reduce File Size to Boost Performance
According to Your Tech Masters, when the PST file size increases, it drags down the performance. Even though the file size can be as large as 2 GB, the large file size can hinder good performance in the long run. If your computer or the network capabilities are not adequately robust, you will ding the performance lagging. If you experience this kind of situation, you should get in touch with your IT team and ask them to resolve the issue. They have the tools and the expertise to analyze the system, identify the underlying cause of the poor performance, and troubleshoot it in the quickest possible time. Since the problem can be complex, it may take time and effort to resolve it.
Use the Compact Feature
When the PST files in Outlook grow very large, as they will invariably do over time, it reduces the speed of Outlook, and retrieving emails and other data can become painfully slow. Also, your disk space gets occupied because even if you delete emails from your inbox, they remain on the disk. Many Microsoft Outlook utilities help eliminate transactions and list items that are not needed. You need to regularly update the Outlook utilities to remove audit trails and prevent corruption of data. By using the compact feature of Outlook, you can reduce the size of your PST files which slows down your computer. You can also reduce the chances of file corruption by reducing the file size.
Backup Files before Enabling EIR
You need to be careful about enabling EIR on your Outlook account because you cannot reverse the action after you take it. You must take the time to learn about the various aspects of EIR before enabling it on your Outlook account. Before turning on the feature, you should remember to back up your files.
It is vital to optimizing your system to get the best performance from Outlook. It is important to keep your hardware and software upgraded to meet the minimum requirements of the operating system and the different applications. You also need to install and regularly use antivirus software to ensure the safety and security of your data. Deleting the emails, you don’t need and emptying the trash can help your Outlook to perform better.
Thank you for reading!